Data Consent System (GDPR)

Applicantextra now has a powerful data consent system to help you keep track candidate and contact data usage permissions. After asking some key questions about your database, the system group candidates and contacts your answers and will then email them an automated data consent questionnaire laying out what your organisation needs their data for, how […]

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Automailer Contact Chooser

This screen is shown when a user clicks the Automailer icon. It will show a context sensitive list of automailer related choices available such as… Mail this Candidate Mail these Jobs Contacts Create a document from these jobs Mail this CV to these Contacts Mail these Job Details to this Candidate Simply click the appropriate […]

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Automailer Template Editor

Side menu -> Admin -> Automailer -> view -> Edit. From this screen, users can edit named Automailer templates and also attach default documents to them as well as format the text of the templates. Automailer templates created here are then available in the automailer content drop down menu. Templates have a powerful data tagging […]

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Auto Mailer – Contact Chooser

The Auto Mailer is the main communication hub of the ApplicantExtra system. You can generate emails, letters, faxes or SMS text messages from the auto mailer. The recipient’s default contact method (email/letter/fax/SMS) is dictated by the recipient’s preferred contact setting (within the Contact record or Candidate record). You can use Divert all contacts to dropdown […]

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Auto Mailer Editor – SMS

See Auto Mailer, for information on opening this page. This page allows you to send SMS messages to the recipients with the provided information. Enter the following details. From – Select the consultant from whom the SMS text is going to be sent (this defaults to yourself). Method – This dictates the way any response to your […]

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Auto Mailer – Master Template Editor (Show Mode)

This is where you can see the finalized version of the currently selected template. From this page you can edit this template by clicking Edit (takes you to the Master Template Edit Mode). You can also return to the list of templates by clicking List (takes you to the Auto Mailer template).  

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How to create an Automailer Template

There are two methods of creating AutoMailer Content Templates, one is from within AutoMailer itself by simply writing some content and then clicking the Save As button. This will ask you for a name for the template and will then save it as a My Template in content drop down list. It will only be […]

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How to change my email signature

You can create your own signature by clicking the Side Menu->Admin->Automailer. Click Go to Signature Templates and the following window appears. To add your own signature, click Add (under My). You will get a window where you need to enter a title for the signature.   You can add your signature content before or after […]

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How to start sending SMS messages (Texts) from the system

The SMS service in ApplicantExtra is provided by Textanywhere. You can start sending SMS messages after you register an SMS account in Textanywhere. After registering your account, you need to login to the textanywhere admin area with your credentials and fetch the Client_ID and Client_Pass information. Then back in ApplicantExtra go to the Side Menu->Admin->System Settings and […]

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